Terms and conditions

Norwegian Travel Workshop in Stavanger, 16th-19th of April

Place


The negotiations will take place in Stavanger Forum, Expo. Overnight stay and social functions in Stavanger and the Stavanger region.

Dates


16th – 19th April 2018

Buyers


The buyers must be existing or a potential buyers of Norwegian tourism products. Participants must have the authority to enter binding agreements. The language of the event is English.

Registration fee


A registration fee will be charged. The fee covers negotiations, accommodation, meals and all services according to the guidelines given in the official programme.

Market Manual


As a buyer, you are asked to complete a Market Manual Form, briefly describing your company’s business operations and the products that you will be looking for at the workshop. A Market Manual is a handbook, and is an important tool for the participating suppliers.

Innovation Norway will claim the right to use information sent in to the Market Manual for the planning of other activities hosted by Innovation Norway.

Product Manual


Similarly, the Product Manual provides essential information about the suppliers’ products and services. You will receive this information in a digital form before planning your negotiations.

Appointment system


Business is based mainly on pre-booked appointments. Prior to the Workshop, buyers and suppliers indicate which companies they wish to meet and negotiate with.

Both buyers and suppliers can request appointments in advance. An individual appointment schedule is set up for each participant, and we also encourage you to meet on a supplier’s request.

Negotiations are conducted at the suppliers’ stands. Each appointment lasts for 15 minutes. We strongly request all buyers to participate in the appointment system and pre-book a minimum of 17 appointments. After the schedules have been sent out, you will have time to make new appointments until a few days before the workshop starts, by sending meeting requests directly to the supplier you wish to meet. On the 16th of April, you will receive your final and updated schedule in your welcome kit. This is the final and valid schedule that you will have to follow during the event.

Hotels


Innovation Norway will make reservations at various hotels in Stavanger. You will be notified in due time at which hotel you have been booked. Innovation Norway will not cover the costs of accommodation if you stay in another hotel than the one attributed to you.

Invoice


Innovation Norway in your country will send you an invoice for the participation. The fee may vary from market to market and information will be given by your Innovation Norway representative.

Cancellation NTW


No fees will be refunded in case of cancellation after 1st of March 2018.

Pre and post tours


Participation on pre and post tours for NTW 2018 is free of charge apart from costs for domestic flights as specified under each tour.

Cancellation of tours after 1st March 2018 will be charged with a fee equal to these costs. If there is no flight cost, the cancellation fee will be NOK 1.000,-.

Force majeure


Circumstances outside the control of Innovation Norway, such as strikes, official and unofficial disruptions of work/labour disputes, fires, wars, natural catastrophes, deficient sub-supplies etc. entitles Innovation Norway to terminate the agreement without any obligation of compensation.